CONTRACTING OVERSIGHT
Late last week, Grassroots Groundswell obtained copies of the Performance Bond and Payment Bond related to the Borough Hall Renovation project, whose lead contractor is Dauti Construction Co. Inc.
Dauti Performance Bond
Dauti Payment Bond
If the Borough Hall source who provided these documents released the true, final copies on file for the project, then it appears probable that none of the contract provisions are being enforced because no one from Dauti Construction Co. Inc. ever signed the bonds.
Since posting this information last week, readers have written in with several pertinent questions.
- Given that the bonds are part of ongoing litigation, would Great American insurance company give the public information about whether they have Dauti’s signature on their copies of the bonds?
- Would the insurance company answer questions about whether the bond provisions are still in effect, or whether the bonds are invalid, either because Dauti never signed or because the Borough failed to seek remedies using the bonds until after the statute of limitations for claims had expired?
- If Dauti never signed the contract, and Borough Attorney Eric Bernstein was and is responsible for reviewing all Borough contracts, is he liable for the error: should he be fired and sued for damages by the Borough government and a class action group of Borough taxpayers?
- If Great American Insurance Co. denies liability because the bond was not signed by the contractor, is Great American liable to the Borough for having issued the bond without making sure it got signed?
Also, a contractor pointed out that someone from Dauti had to sign papers to obtain building and renovation permits.
- If those permits were properly signed, then do those signatures qualify as the contractor’s official participation in the project, covering the bond part also?
If Dauti didn’t sign construction permits, then the permits were illegally obtained.
REPORT – Borough Council Meeting, May 27, 2008
MAYOR JANICE ALLEN NOT IN ATTENDANCE
Mayor Janice Allen was not at the meeting, but Borough Administrator David Hollod and Borough Attorney Eric Bernstein were. Councilman Frank Righetti was also absent, and Councilwoman Jenny Flynn resigned a few weeks ago and had not yet been replaced.
CODE ENFORCEMENT – COMMERCIAL VEHICLES IN RESIDENTIAL ZONES
During public comments, resident and Zoning Board of Adjustment member Jack Fowler said he was glad to see that commercial vehicle parking was on the agenda for discussion, noting that since businesses are not permitted in residential neighborhoods, commercial vehicles should not be permitted either. Mr. Fowler also noted the proliferation of taxis since the Borough now has at least five taxi companies, and suggested the Council adopt a “simple” ordinance that would prohibit parking all vehicles with commercial license plates or lettering in residential areas. He also suggested that the Police Department should be in charge of enforcement, since most of the parking problems occur overnight, when the Zoning Code Enforcement Officer (Jim Rodino) is not on duty.
Council President Skip Stabile said the Council is considering revising the current commercial vehicle ordinances, adding that the issue has been “vexing” Council members for several years, through the formation of several subcommittees that have been unable to reach consensus on revisions.
Police Chief William Parenti explained that there are two relevant sections of the Borough Code: a portion of the Traffic Code, specifically Chapter 7-4.2
No person shall park any commercial vehicle with a gross registered weight over six thousand five hundred (6,500) pounds or any other vehicle with a gross registered weight over eight thousand (8,000) pounds on any street within the Borough at any time, with the exception of vehicles providing a service on a short term or temporary basis for a period not to exceed twenty-four (24) hours, such as but not limited to, moving vans, landscaping trucks, and delivery vehicles.
which falls under police jurisdiction,
and a portion of the Zoning Code, specifically Article VIII, Chapter 22-115.7:
Commercial Vehicles in Residential Zones. Commercial vehicles may not be kept, parked or stored in residential zones except that one such vehicle may be garaged on such premises provided it is kept in a fully enclosed garage; it does not exceed a rated capacity of three quarter (3/4) ton and it is used by a resident of the premises; and it is not parked on the street, the driveway or any exposed portion of the lot.
which falls under the Zoning Officer’s jurisdiction.
Formerly, Parenti said, the police/traffic code applied only between 11 p.m. and 6 a.m., but it has been amended to be enforceable 24-hours per day. When police or fire officials find vehicles in violation of the zoning code, they send reports to the Zoning Officer to handle on day-shift, but they don’t issue police citations for those violations, because those rules don’t fall under police jurisdiction.
Parenti also noted that Green Brook (where he lives) has no ordinances related to commercial vehicles, and that, with regard to taxis (most of which weigh less than 6,500 pounds and are therefore outside police jurisdiction), the Zoning Officer is authorized to revoke taxi licenses from drivers who improperly park their taxis in residential areas. Parenti said he believes Mr. Rodino has been enforcing the code provisions related to taxis.
Parenti said that if the Borough Council wants the police to enforce commercial vehicle prohibitions, all the code provisions should be put into the police sections of the Borough Code, and that he would be happy to provide sample ordinances, drafts and other helpful documents for Council members interested in revising the relevant codes.
“You pass the laws and then we enforce the laws,” Parenti reminded the Council.
Chief Parenti also suggested one possibility would be to word the ordinance to prohibit vehicles with “exposed tools” like ladders, wheelbarrows, trailers, etc. In other words, he said, some municipalities don’t regulate the commercial nature of the vehicle, just the presence of equipment on the vehicle. Many municipalities also provide exceptions for emergency vehicles (like utility trucks) during weather emergencies, so utility workers can quickly mobilize to repair sites.
Parenti said taxis and other service vehicles could be covered with time limits. For example, taxis could be permitted to stand at one location no longer than a half-hour, and moving trucks or landscaping vehicles could be permitted to stand at one location no longer than 24 hours.
Councilman Stabile suggested that service vehicles be permitted to stand at one location “for the duration of work,” but Parenti pointed out that the police would have a hard time sitting at the location watching to make sure the vehicle operators were actually working.
Councilwoman Mary Forbes said “My feeling is, you’ve got to allow people to do their jobs. You can’t interfere with businesses.”
Councilman Bob Hitchcock said he would like to see exemptions for regular, unlettered pickup trucks and vans, and asked if the Police Department keeps a list of appropriate places for commercial vehicles to be parked in the Borough, suggesting the K-Mart parking lot. Parenti said the police department keeps no such list, and K-Mart’s parking lot is private property, not at all appropriate for commercial parking, and that the police are regularly called to remove illegally parked vehicles from the K-Mart parking lot.
[Editor’s Note: How would they classify residential parking for personal use of Borough vehicles?]
Councilman Mike Giordano said he’d like to see the taxi code enforcement moved from zoning to police jurisdiction, and concurred with Mr. Hitchcock that ordinary pickup trucks and vans should not be prohibited from residential districts.
Giordano also suggested that moving truck operators be required to contact the police department to provide notice if the trucks would be parked overnight for early morning unloading. Parenti noted that such situations have not traditionally been much of a problem in the Borough anyway.
At the close of the discussion, Councilman Stabile suggested the subcommittee on commercial vehicles re-convene and continue working on ordinance revisions.
REPLACING COUNCILWOMAN JENNY FLYNN
Republican nominees to replace Jenny Flynn, who resigned from the Council May 12, are Robert Gatto, Frank D’Amore and Barbara Habeeb. The replacement decision has been placed on the Council’s June 9 agenda; if the nominee chosen is present at the June 9 Council meeting, he or she will be sworn in and seated that night.
NEW MEMBER OF PROPERTY MAINTENANCE COMMITTEE…
Which is now known as the “Community Compliance and Resource Committee,” (name changed by unanimous vote at the 5/27 Council meeting.)
Tracy Peters was appointed to Property Maintenance Committee. Ms. Peters is an extremely dedicated local resident, who attends most Borough Council meetings and speaks up on a variety of issues. (Her husband, Larry LaRonde, was appointed to the Economic Development Committee last year.)
When I learned of her imminent appointment, I forwarded Ms. Peters copies of the draft Property Maintenance brochures I drafted and Norman E. Ortega translated into Spanish,
Draft Property Maintenance Brochure
Draft Property Maintenance Brochure – Espanol
with a request that Ms. Peters present those to the rest of the committee to see if the committee is interested in revising and printing them for use in a public information campaign, mentioning that I’d previously submitted the drafts to the Property Maintenance Committee at nppropmain@comcast.net (as listed in the Spring 2008 Borough newletter) with no response.
Ms. Peters very kindly and professionally responded to my e-mail, writing:
“As I am new to the committee, I am not in a position to know what happened to your previous email of the attachment you have provided but will pass it along again on your behalf.”
Thank you, Ms. Peters, for your courteous response and your written commitment.
MASSAGE PARLOR REGULATION
Dave Hollod kicked off the discussion by saying that Chief Parenti submitted the proposed ordinance at the request of Somerset County Prosecutor Wayne Forrest. Parenti said that the state legislature passed a law to regulate massage parlors, but Forrest believes it will take five to ten years to implement the program. Thus, municipalities are being urged to adopt regulatory ordinances in the meantime, to encourage “legitimate” businesses by
- requiring $250 license fees for each business, and $100 license fees for each massage therapist,
- outlining the minimum level of required training each therapist must have to offer services to the public,
- and outlining the services massage parlor staff can and can’t provide to customers.
Borough Attorney Eric Bernstein said enforcement of the ordinance would be shared by the Zoning Officer, Construction official, Fire Department, Police Department and Health Department.
Councilman Bob Hitchcock asked Parenti: “Are there any massage parlors in town?”
Parenti replied: “There are a few,” adding that there has never been any sign of problems in the way the establishments are operated.
The County Prosecutor’s office is also preparing draft ordinances for municipal police chiefs to introduce, covering interlocal services agreements so police departments can share staff occasionally.
SEWER TAX APPEAL PROCESS
Dave Hollod also brought up the topic of sewer tax appeals, suggesting a “minor change” in the process to improve service to the public and save money. Hollod explained that sewer tax bills go out once a year, in the spring, and then residents who object to the tax amount must pay the bill anyway, and then file appeals with the Tax Collector Catherine Park by June 1. Then the Sewer Usage Board of Appeals meets to review the tax bills and appeals.
The three-member board of appeals includes Hollod, Tom Fagan (Planning Board Chair, Economic Development Committee Co-Chair, Democratic Committee Chair) and, until she resigned, Councilwoman Jenny Flynn.
Hollod said that, “in virtually every case,” the board of appeals takes the recommendation of the Tax Collector, to refund a portion of the tax payment due to a calculation error, or let the full amount stand.
Hollod proposed that the rules be changed so that residents with appeals could just meet directly with Ms. Park, and then, if they’re not satisfied with the result, either appeal to the Sewer Usage Board or directly to the Borough Council, which would have to formally approve any resolution reached by residents and Ms. Park anyway.
Councilman Stabile said: “Sounds like a terrific setup.”
Councilwoman Mary Forbes said: “I think it’s a good idea.”
Councilman Bob Hitchcock said he was concerned about the lack of a “check and balance” if residents only met with one person – the Tax Collector – rather than a committee, not because of the risk to residents, but because “He might be too lenient” in authorizing refunds. By “he,” Mr. Hitchcock was referring to Tax Collector Catherine Park, who Mr. Hitchcock apparently didn’t know is a woman.
Councilwoman Forbes suggested that a sentence or two about the reason for the Tax Collector’s decision (i.e., clerical error, partial year residency, etc.) should be included in the Council resolutions authorizing the refunds.
And Councilman Stabile concurred, noting that then “there would be a paper trail” to facilitate Council oversight of the process. [There’s a shocker – Stabile is familiar with the concept of paper trails.]
Dave Hollod said he would be willing to be present at the meetings between residents and Ms. Park.
Councilman Mike Giordano said the plan sounds “fine.” If residents meet with Ms. Park and Mr. Hollod, “fine.” If residents meet with just the Tax Collector, “fine.”
SIGN ORDINANCE
Council unanimously adopted the new Sign Ordinance proposed by the Economic Development Committee (Chair Florence Mannion, Borough Planner Marta Lefsky) and introduced by EDC liaison, Councilman Doug Singleterry. I think the draft ordinance obtained by Grassroots Groundswell a few weeks ago may have been revised before the Council adopted the ordinance. A complete copy of the new ordinance will probably be published at the Borough Code site shortly.
PODS ORDINANCE
Not yet voted on – went back to Bernstein for additional revisions.
FEE SCHEDULE for LAND DEVELOPMENT
Council unanimously voted to revise the fee schedule for permits. I don’t know what the new fees will be – I can’t find the copy of the changes rates. But that too will probably show up in the Borough Code soon.
SOMERSET COUNTY GRANTS
Dave Hollod announced that he will be applying for $85,000 in grant money from Somerset County for Facade Improvements, even though last year’s $28,000 has yet to be spent, due to Borough inaction.
COMPTROLLER’S INVESTIGATION
Dave Hollod also mentioned that the State Comptroller’s office requested audit materials from Borough officials, and that all items were submitted on time.